Computer Training Help! Key

Last issue’s Mystery Software Character question was:

If you consistently schedule meetings for a particular group of people, I can make it much easier.  Who am I?

The answer is Group Schedules. In Outlook calendar, you can save groups of people that you consistently send meeting notices to.  When you are ready to send a meeting notice to a saved group, it is easier to pick the group than to continually identify each person in the group.

• Save a group for future scheduling.
  In the Outlook Calendar,
  Choose: Actions
  Choose: View Group Schedules
  Choose: New
  Type: a name for the group
  Choose: OK
  Choose: Add Others button
  Select: the members to be added to the group
  Note: Members can be added from the Global Address List as well as any contact lists.
  Click: OK
  Click: Save and Close

• Use a group when scheduling a meeting.
  In the Outlook Calendar,
  Choose: Actions
  Choose: View Group Schedules
  Select: the group to receive the meeting notice
  Choose: Open
  Note: Additional members can be added.
  Continue: to plan the meeting using the Make Meeting button

• Delete a meeting group.
  In the Outlook Calendar,
  Choose: Actions
  Choose: View Group Schedules
  Select: the group to be deleted
  Choose: Delete
  Choose: Yes (to confirm deletion)
  Close: the Group Schedules window

Check our Outlook schedule or contact our office for more information.